Time Management - Vital for Manager

"We have no time to stand and stare", the most famous line of William H. Davies, a Welsh poet and writer, explains how busy life has become. with the advancement of technology people have to manage everything according to its requirement. When it comes to time, it is the person who needs to manage himself to manage his time. Find out how you can do more in less time.

A  day has only 24 hours and you can't increase it irrespective of the technological adavancement. Neverthless, you can do more in the same duration if you utilize your time wisely. Your time-allocation is the main factor that makes you either succesful or failure. Therefore, your strategy has to be to use your limited time effictively and eliminate time wasters. With a view to make you a better personality we discuss how effectively time can be used to convert a 24-hour day a 36 hour one.     

         Work Planning : Time spent in planning is never a waste. The Planning is never a waste. The plan can be either short term or long term plan. The short term plan should be on a daily basis. What you need to do is write down your tasks or make a mental map of the tasks you need to do is write down your tasks you need to do that day.
Then priortise your tasks of the "To do List according to its important. By using TDL you will effeciently carry out your important tasks in time and will get rid of the stress of large number of trivial tasks. But, while implementing long term plan you need to keep certain things in mind. First, break the plans into some short term plans then as per the outcome of that plan revise subsequent plans before implementing them.

   Do not always say 'Yes': It is the normal human nature to dump the work on others shoulder. So, you should learn to firmly say 'no' with modesty and humility. it doesn't mean that you should always say 'no' to every request of your friends and relatives. You Should turn down the request in two situations: one, when you schedule and are struggling to finish your work. Secondly, do not agree when your friend or relative makes a thoughtless request to drop a friend or relative at the railway station that is 40 km away when bus or inexpensive taxi is available.
     You should always say 'no', if the request conflicts with your own priorities. It must be said promptly. If you delay or postpone, unnecessary hopes would be raised. Also, you should be careful no to commit others against your will.
No Make-believe excuses:  Stop finding excuses for lack of time. Rather, you should find time for the important unfinished jobs. You can make creative use of your time by processing some works simultaneously, for example: checking your emails while listening to voicemails, catching your friends on phone while, preparing your dinner, listening to taped notes when commuting to work and reducing the time on items which are neither important nor urgent but only fun e.g. solving cross word puzzle. But you shouldn't totally eliminate this category from your list otherwise life would be very dull.

    Avoid being rigid: Don't be very rigid while following the time schedule. Be flexible, but only to the extent that it doesn't hamper the process of achieving the target. What you need to do is strategise 75 percent of your time, so that you will have enough time to comfortably handle the unplanned emergencies.

   Effectively use of prime time: Some portions of the day are more productive. That differs person to person. Some are able to do better and more work in the morning while others prefer to work in the afternoon or night. Find out your most production part of the day and do your most important work during that particular time only.

    Work Effectively: Noted management expert, Peter Drucker, says "doing the right thing is more important than doing things right". Doing the right thing is effectiveness; doing things right is efficiency. Focus first on effectiveness, then concentrate on efficiency.

   Avoid Crises: Emergencies have short term consequences but need immediate attention, while important tasks are those with long-term, goal-related implications. So, reduce emergencies, other wise, it may displace the important task and ultimately affect your long term goal. If you handle your important works well in time then they won't turn out to be come emergencies, which in turn will save your time.

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