JOURNAL ENTRIES IN BETWEEN THE ACCOUNTS OF TWO DIFFERENT CATEGORIES

l Transactions are in between the Real A/c and Personal A/c:
This type of the transaction is mainly governed by one important principle that future
relationship. It major focus on the maintenance of future relationship among the parties
involved, till the realization of the transaction is over.
Goods sold to Gopal Rs.15,000.
Meaning: The goods were sold on credit to Gopal amounted Rs.15,000.
Business Supplier
Enterprise
Movement - In Plant & Machinery Debit What Comes in
Movement - Out Cash Resources Credit What goes out
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Accounting and Finance
for Managers
First, what are the various A/cs involved in the transaction ?
There are two different A/cs viz Real A/c and Personal A/c
How Real A/c and Personal A/c are considered for journalizing the entries?
During the sales, irrespective of nature, Goods are moving out of the firm, which finally
will reach the individual Gopal. The goods, which are sold out to Gopal led to movement
of goods out of the firm. Any movement of asset should be referred only to the tune of
Real A/c. The goods which are going out of the firm could be recorded as transaction
under the Real A/c i.e."Credit what goes out". While recording the transaction, it should
not be entered as Goods A/c, Why ? Instead of recording as Goods A/c, which are going
out of the firm should be mentioned only with reason of going out. The reason for goods
going out of the firm is only due to sales; has to registered in the books of accounts at the
time of entering the journal entries.
The second account which gets affected is the personal A/c of representations. The
goods sold out on credit led to register the receiver of goods who has not paid at the
moment of sale. Gopal is the individual received the goods on credit during the sales
expected to make the payment as per the terms of credit period. Till the maturity of the
credit period agreed, the firm should wait and collect the amount from the individual who
is nothing but the receiver of goods.
Next step is to record the journal entry
Gopal A/c Dr Rs.15,000
To Sales A/c Cr Rs.15,000
(Being goods sold on credit to Gopal)
l Transaction in between the Real A/c and Nominal A/c
l Office Rent paid Rs.10,000
What are the two different accounts involved in the above illustrated transaction?
First one is the Rent A/c and another is Cash A/c only due to cash payment at the
moment of making the payment of rent.
What is the nature of Rent A/c?
The Rent which is paid to the owner is an expense out of the benefits derived out of the
asset during the previous month. In accordance with the Nominal A/c all the expenses
are to be recorded, i.e. "Debit all the expenses and losses."
The second is in relevance with the cash payment which finally led to the movement of
cash resources from the firm to the owner of the Asset. This mobility of the assets leads
to movement - out which in connection with the Real A/c is the account for the assets.
Check Your Progress
(1) Rent paid
(a) Debit - Rent ; Credit - The giver (b) Debit - Cash; Credit - Rent
(c) Debit - Rent; Credit - Cash (d) None of the above
(2) Purchase of assets in between the two different accounts
Rent paid Expense - Office Rent paid Nominal A/c - Debit All expenses and losses
Movement - out Cash – moving out of the firm Real A/c - Credit what goes out
Movement-out-Real A/c Goods are moving out of the
firm
Credit what goes out
Sales A/c
Receiver of benefits- Personal A/c Receiver of the goods on credit
with future relationship
Debit the receiver
Gopal A/c
Contd...
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(a) Real A/c and Personal A/c (b) Real A/c and Nominal A/c Financial Accounting
(c) Personal A/c and Personal A/c (d) Real A/c and Real A/c
(3) Identify nature of the transactions: Sundar has purchased goods on credit
from M/s Melvin & Co Rs.15,000. The portion of the goods were found to
damaged which worth of Rs 5,000. Sundar immediately returned the damaged
goods to Melvin & Co.
(a) Identify the various types of accounts involved in the above illustrated
transactions.
(b) Pass the journal entries with regards to the nature of accounts involved.
Illustration 1
Pass the following various journal entries.
(i) Jan 1, 2006 Mr. Sundar has started business with a capital of Rs 50,000
(ii) Jan 2,2006 Goods purchased Rs 10,000
(iii) Jan 5, 2006 Goods sold Rs 5,000
(iv) Jan 10, 2006 Goods purchased from Mittal & Co Rs 10,000
(v) Jan 11, 2006 Goods sold to Ganesh & Co Rs 10,000
(vi) Jan 12,2006 Goods returned to Mittal & Co Rs 1,500
(vii) Jan 20,2006 Goods returned from Ganesh Rs 2,000
(viii) Jan 31,2006 Office Rent paid Rs 500
(ix) Feb 2,2006 Interim Cash Dividend paid Rs 3000
(x) Feb 8, 2006 Cash withdrawn from bank Rs 2,000
(i) Jan 1, 2006 Mr. Sundar has started business with a capital of Rs 50,000
Classification of transactions is being done only on the basis of preparing the ledger
accounts. The accounts are classified on the basis of nature and characteristics.
How the account transactions are classified ?
The accounts are classified through the preparation of ledger.
1.10.1 What is meant by Ledger?
Ledger is nothing but preliminary book of accounting transactions at which, each account
is separately maintained through the allotment of various pages for exclusive recording.
The exclusive allotment of pages for every account to finalize their balances. Finally,
ledger can be understood that is a document of grouping the transactions under one
heading .
It is a fundamental book of accounts which mainly highlights the status of the accounts.
Example: Plant & Machinery’s ledger A/c should reveal the transactions of the sale &
purchase of the plant and machinery.
How the transactions are recorded in the ledger ?
The journal entries which are recorded nothing but posting of the entries in the ledger
book of accounts. Posting / entering the journal entries are routinely carried out
immediately after the transactions.
Prior to discuss the posting of journal entries into the ledger accounts, every body should
know the contents of the ledger. The ledger is segmented into two different categories.
Journal entries are divided into two categories viz
1. Debit item of the transaction
2. Credit item of the transaction
Once the journal entries are identified for classification, the entries should be recorded in
accordance with the date order of the transactions in the respective pages.
While recording a transaction, normally a journal entry has got an impact on two or even
three different accounts.
1.10.2 Ledgering
It is a process of recording the transactions under one group from the early process of
journalizing. Without journalizing, ledgering is not meaningful. The process of ledgering
involves with various steps. The process commences from only at the completion of
journalizing and ends at the end of balancing of journal accounts.
Next step is to Balance the individual Ledger A/c:
How to balance the ledger A/c?
The individual ledger A/c may have more than two transactions during the specified period.
l The first step is to find out the totals of debit and credit side of the ledger account.
l The second step is to compare the totals of the two different sides
l The third step is to find out the total of which side is greater over the other
l The fourth step is to identify the difference among the two different side balances
i.e., debit and credit side totals.
l The fifth step is most important step which balances the difference on the total of
the side which bears lesser total over the greater.
l If the balance of the debit side of the ledger is more than the credit side of the
ledger is called as Debit balance ledger and vice versa in the case of Credit balance
ledger
l The closing balance of one ledger account will become automatically a opening
balance of the same ledger account for next accounting period.
Post the journal entries into respective ledger accounts. And list out their accounting
balances.
(i) Jan 1, 2006 Mr. Sundar has started business with a capital of Rs. 50,000
List out the various accounts which are involved in the enterprise during the year?
I. Cash Account
II. Sundar Capital Account
III. Purchase Account
IV. Sales Account
V. Mittal & Co Account
VI. Ganesh & Co Account
VII. Sales Return Account
VIII. Purchase Return Account
IX. Office Rent Account
X. Interim Dividend Account
XI. Bank Account

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